PLAN
Plan Your Perfect Knoxville Event
Visit Knoxville is more than just a CVB and, to us, you are more than just a group. We’re here to make planning your event seamless and stress-free. Whether you're organizing an event with 10 to 10,000+ attendees, our expert team offers personalized planning services to help you create an unforgettable experience in our town.
From selecting the perfect venue to connecting you with trusted local vendors, we’ve got you covered. With Knoxville’s unique blend of Southern charm, natural beauty, and modern amenities, you’ll find everything you need for your gathering.
Our Services Include:
- Venue Referrals: Assistance finding the ideal location, from our state-of-the-art convention center to scenic outdoor spaces.
- Itinerary Building: Customized suggestions for activities, attractions, and dining options to enhance your guests' experience.
- Event Support & Assistance: Local expertise and resources to ensure every detail is covered. We can offer local recommendations for entertainment, caterers, décor, and more.
- Pre-planning Visits: Our team will guide you through every step of the process, giving you an inside look at venues, accommodations, and attractions tailored to your event needs.
- Transportation: Group & public transportation, Airport transfers and parking recommendations.
- Event Equipment: From two-way radios to tables to A-frame signs and coolers, we have limited equipment to loan for your needs.
Housing Services powered by MeetingMax
Our system offers online reservation technology designed to improve the booking process for meetings and conventions utilizing multiple hotels in Knoxville. The housing system offers a flexible and easy reservation process, along with extensive reporting and tracking capabilities.
Benefits for Meeting Planners
- Reservation management and hotel liaison service provided by Visit Knoxville Housing
- Customized reservation website, branded specifically for your event, to provide to your attendees
- Main block and sub-block capability for specific segments withing your group
- System access and real-time reporting
- Detailed final post-event pick-up reporting, contributing to your event’s overall economic impact
Benefits for Attendees
- 24/7 website access, allowing guests to book rooms and submit changes whenever convenient
- Personal customer service from Visit Knoxville Housing during business hours (via phone, email or online)
- Hotel search panel with editable filter options (distance, amenities, rate, etc.)
- Detailed descriptions of all hotel options
- Map view of event location(s) and hotel options
- Immediate email acknowledgement of submitted reservation
