SPORTS PLANNING SERVICES

Visit Knoxville’s Convention Services Team has the experience, expertise and resources to make any meeting or event successful. Beyond the excellent meeting facilities and hotels, outstanding service makes Knoxville the right place for your next meeting or event. Our Convention Services team will assist meeting planners in all areas of planning—from generating proposal requests and securing promotional materials to arranging transportation and developing community itineraries.

 

Pre-Event Services

  • Site visits and selection
  • Negotiating contracts for venue services and rates
  • Blocking rooms, managing online reservation system
  • Developing transportation options
  • Planning staffing
  • Obtaining referrals for local service providers
  • Themed tour development
  • Spouse / Family activity development
  • Off-site special event / entertainment assistance
  • Entertainment & attraction information
  • Welcome gifts, VIP gifts, guest gifts (ideas, sourcing, customization)
  • Event merchandise (ideas, sourcing)

 

Pre-Event Marketing

  • Event advertising assistance
  • Public relations assistance
  • Welcome letters from public officials
  • Event collateral (consulting, sourcing)
  • Welcome signs
  • VisitKnoxville.com website link
  • Visitor guides, maps, brochures

 

On-Site Services

  • Pre / post-event meeting
  • Event equipment
  • Volunteer Assistance
  • Event registration assistance
  • Parking arrangements
  • On-site signage

 

Visit Knoxville Housing System

The Visit Knoxville Housing System offers an online reservation technology designed to simplify the booking process for sporting events. For team based events, athletes and parents have the ability to book rooms directly within their team’s group block at their specific hotel. For individual athlete events and fan blocks, participants are able  to compare multiple hotel options and book their chosen room – all in one place.

Benefits/Capabilities:

  • Webpage tailored specifically to a sporting event
  • Customized links or team codes for access to each teams’ individual group block
  • 24/7 system access, allowing for players and parents to book rooms and submit changes when convenient to them
  • Ability to track and manage real-time room pick-up
  • Post event pick-up reports from individual hotels and overall event inventory