Reservation Hotline: 800 256 4024
Reservation Hotline: 800 256 4024

PLANNING SERVICES

Visit Knoxville’s Convention Services Team has the experience, expertise and resources to make any meeting or event successful. Beyond the excellent meeting facilities and hotels, outstanding service makes Knoxville the right place for your next meeting or event. Our Convention Services team will assist meeting planners in all areas of planning—from generating proposal requests and securing promotional materials to arranging transportation and developing community itineraries. 


Pre-Convention Services

• Site visits and selection

• Negotiating contracts for venue services and rates

Blocking rooms, managing online reservation system

• Developing transportation options

• Planning staffing

• Obtaining referrals for local service providers

• Themed tour development

• Spouse / Family activity development

• Off-site special event / entertainment assistance

• Entertainment & attraction information

• Welcome gifts, VIP gifts, guest gifts (ideas, sourcing, customization)

• Event merchandise (ideas, sourcing)

Pre-Convention Marketing

• Event advertising assistance

• Public relations assistance

• Welcome letters from public officials

• Event collateral (consulting, sourcing)

• Welcome signs

• VisitKnoxville.com website link

• Visitor guides, maps, brochures

On-Site Services

• Pre/post-conference meeting

• Event equipment

• Volunteer Assistance

• Event registration assistance

• Parking arrangements

• On-site signage