Reservation Hotline: 800 256 4024
Reservation Hotline: 800 256 4024

PLANNING SERVICES

Visit Knoxville’s Convention Services Team has the experience, expertise and resources to make any meeting or event successful. Beyond the excellent meeting facilities and hotels, outstanding service makes Knoxville the right place for your next meeting or event. Our Convention Services team will assist meeting planners in all areas of planning—from generating proposal requests and securing promotional materials to arranging transportation and developing community itineraries. 

Pre-Convention Services

  • Site visits and selection
  • Negotiating contracts for venue services and rates
  • Blocking rooms, managing online reservation system
  • Developing transportation options
  • Planning staffing
  • Obtaining referrals for local service providers
  • Themed tour development
  • Spouse / Family activity development
  • Off-site special event / entertainment assistance
  • Entertainment & attraction information
  • Welcome gifts, VIP gifts, guest gifts (ideas, sourcing, customization)
  • Event merchandise (ideas, sourcing)

Pre-Convention Marketing

  • Event advertising assistance
  • Public relations assistance
  • Welcome letters from public officials
  • Event collateral (consulting, sourcing)
  • Welcome signs
  • VisitKnoxville.com website link
  • Visitor guides, maps, brochures

On-Site Services

  • Pre/post-conference meeting
  • Event equipment
  • Volunteer Assistance
  • Event registration assistance
  • Parking arrangements
  • On-site signage

 

Visit Knoxville Housing System

The Visit Knoxville Housing System (powered by Meetingmax) offers an online reservation technology designed to improve the booking process for groups staying in Knoxville. Streamline your event’s hotel reservations by allowing your attendees to explore available hotels, compare rates and amenities, and book their rooms all in one central place. Your event attendees will no longer have to search through various sites and worry about getting the best available rate.

Benefits Include:

  • Webpage tailored specifically for your group
  • Reservation panel with customizable filter options (distance, amenities, rate, etc.)
  • Main block and sub block capability for specific segments within your group
  • 24/7 system access, allowing for attendees to book rooms and submit changes when convenient
  • Ability to track and manage real time pick-up
  • Increased pick up and minimized attrition risk
  • Post event pick up reports for your records